Regulations for EuroScout 2020

1.        Location and Date

1.1      The exhibition EuroScout 2020 is an international Scout stamp exhibition in Lido degli Scacchi-Comacchio, Italy from 8-10 May 2020. It is organised by AISF (the Scout stamp collectors club in Italy) and will be held at Holiday Village FLORENZ – Via Alpi Centrali, 199 – Comacchio (FE), located approximately 2 km from the centre of Porto Garibaldi.

2.        Organisation and Patronage

2.1      EuroScout 2020 was allocated to AISF in Italy by the IFSCO Meeting 5 May 2018 in Evora, Portugal.

3.        Regulations

3.1      EuroScout 2020 will be governed by:

  • These Regulations for EuroScout 2020.
  • The Regulations for the Walter Grob Award

4.        Participants

4.1      Participation is open to all collectors of stamps and related ephemera connected to Boy Scouts and Girl Guides.

4.2      No previous qualification of exhibits is required.

4.3      The entrant must be the owner of the exhibit displayed which will be listed under the exhibitor’s name, or a pseudonym, in the official programme.

4.4      More than one entry per individual can be permitted. This may be modified in case of overbooking at the discretion of the Organisers.

4.5      Entrants may display their collection under a pseudonym provided their name is made known to the Organisers.

5.        Conditions of Entry

5.1      Exhibitors shall submit their entry forms directly to the Organisers.

5.2      The entry form must be either typed or completed in block letters on a paper entry form, or sent by electronic means.

5.3      Entry forms must be received by the Organisers as early as possible, and no later than 31 December 2019.

5.4      The Organisers reserve the right to refuse to accept any application or to reject any exhibit in whole or in part without assigning any reason for rejection.

6.        Notification of Acceptance

6.1      Notification of application acceptance or non‐acceptance by the Organisers, together with the number of frames allocated to each accepted exhibit, will be sent to the exhibitors when frame allocations have been made. It is anticipated that such notification will be made by 15 February 2020 at the latest.

6.2      The decision of the Organisers is final.

6.3      Each exhibitor will sign the Notice of Confirmation of Acceptance and send it back within 30 days (but no later than 15 March 2020) to the Organisers.

7.        Entry Fees

7.1      There are no entry fees payable by the exhibitors.

8.        Classification of Exhibits

8.1      Exhibits must be entered under the correct classification.             
No exhibit may be entered in more than one class.

8.2      Every entry accepted will be listed in the Official Exhibition Catalogue under its given title as stated in the Confirmation of Notice of Acceptance.

9.        Exhibition Classes

9.1      The Exhibition Classes shall be

  • Class 1     Philatelic Exhibits, including postcards
  • Class 2     One-frame open class exhibits competing for the Walter Grob Award
  • Class 3     Open (badges, ephemera, other collectibles). The only limitation is that items must fit in the exhibition frames (thickness maximum 5 mm approximately)
  • Class 4     Philatelic Literature

10.      Sizes and Allotment of Frames

10.1    There will be approximately 100 frames, with capacity for 12 sheets, in three rows of four (3 x 4) contained in transparent protectors, not exceeding 30 cm tall by 25cm wide. Larger sheets can be accepted but they must be in multiples of the standard size and pre‐notified and approved by the Organising Committee.

10.2    If the entire exhibit does not fit within the number of frames allocated, the portion beyond the allocated frames will not be exhibited. The Organisers will not be responsible for such materials.

11.      Frame Allocation

11.1    The exhibition classes are listed in Regulation 9.

  • Class 1, up to 8 frames
  • Class 2, 1 frame
  • Class 3, up to 8 frames
  • Class 4, will not exhibited in frames

12.      Exhibit Presentation

12.1    All exhibits must be mounted and each sheet must be placed in a transparent protective cover.

13.      Delivery and Return of Exhibits

13.1    Exhibit envelopes will not be supplied to the exhibitors.

13.2    Exhibits can only be accepted if mounted personally or delivered directly to the Organisers.

13.3    Any exhibitor arranging transport by airfreight must make his/her own arrangements for customs clearance and delivery to the Exhibition.

13.4    The Organisers are able to receive foreign entries by post, addressed to Andrea Donati c/o AISF – via Rainaldi, 2  – 40139  BOLOGNA (Italia). The Exhibits travel at the risk of the sender.

14.      Mounting and Dismounting of Exhibits

14.1    Exhibit mounting and dismounting will be performed by or under the supervision of the Organisers.

14.2    Exhibitors are encouraged to mount and dismount their own exhibits, personally or by proxy.

15.      Insurance and Security

15.1    Exhibitors are advised that they must secure appropriate insurance for their exhibits. The Organisers are not responsible for such insurance and all expenses in securing insurance are the responsibility of the exhibitor.  The Organisers will not be liable for any loss or damage of any exhibit, in whole or in part, howsoever caused.

15.2    The Organisers will take reasonable precautions to ensure the security and safety of all exhibits while in their possession.

16.      Customs and Excise

16.1    The Organisers have not establised any customs procedure for exhibits entering Italy, this remains the responsibility of the exhibitors.

16.2    Exhibits from countries which are members of the European Community should experience no customs difficulties.

17.      Judging and Awards

17.1    Exhibition classes 1, 3 and 4 are display classes and will not be judged.

17.2    Class 2 will be judged according to the regulations for the Walter Grob Award.

17.3    All exhibitors will receive a Certificate of Participation for their exhibits.

18.      Amendment of Regulations

18.1    The Organisers reserve the right to amend these Regulations at any time, including the alteration of groupings and classifications if necessary.

18.2    Except for Jury decisions for Class 2, the decision of the Organisers shall be final on all matters arising in connection with the exhibition.

19.      Liability

19.1    The AISF, the Organisers, their paid and unpaid volunteers and employees, accept no liability for any loss or injury suffered by the public and exhibitors arising directly or indirectly from any cause whatsoever as a result of entering this competition.

20.      Agreement to these Regulations

20.1    The submission of an application form by an exhibitor on the Entry Form shall be deemed as a sign of acceptance of these Regulations and the regulations for the Walter Grob Award.

21.      Contact Addresses

21.1    The Organisers

           EuroScout 2020

           AISF

           Via Rainaldi, 2

           I – 40139 Bologna

           Italy

           Email segreteria@aisf.info

           Website: www.EuroScout2020.org

21.2    Entry forms for exhibits shall be sent to:

           EuroScout 2020

           AISF

           Via Rainaldi, 2

           I – 40139 Bologna

           Italy

           Email segreteria@aisf.info  (correspondence via email is preferrred for the entry forms)

EuroScout 2020 – Regulations